2019-02-03 AGM Minutes

B.M.X. N.S.W. Inc

Annual Meeting & Forum

2 Feb,  2019

Club Macquarie

458 Lake Road Argenton

10am-2pm

AGENDA

1. Opening

    1.1 Welcome

    1.2 Recognition of  Delegates

    1.3 Apologies

1. Minutes of Previous Meeting

    2.1 Adoption of Minutes of AGM February 2018

1. Reports

    3.1 Chairman’s Report – Martin Ward

    3.2 Executive Director’s Report – Melissa Chambers

    3.3 Financial Director’s Report & Audited Reports - Michael Craig

    3.4 Director of Racing Report – Paul Seaton

    3.5 Officiating Director’s Report –Ian Pitstock

    3.6 Director of Events – Sarah Davis

    3.7 Team Reports – Peter Jaehne

1. Election Of the 2018 Board

    4.1 Directors x 4

          4 valid nominations received:-

          Alex Bainy Nominated: Sydney BMX Club and Seconded: Manning Valley BMX Club

          Sarah Davis Nominated: Castle Hill BMX Club and Seconded: Manning Valley BMX Club

          Michael Craig Nominated: Manning Valley BMX Club and Seconded: Castle Hill BMX Club

          Bluey Seaton Nominated: Manning Valley BMX Club and Seconded: Castle Hill BMX Club

There will be No Casual Vacancies.

Elections  (as per BMXNSW Constitution):

If the number of nominations received for the Board is equal to the number of vacancies to be filled or if there are insufficient nominations received to fill all vacancies on the Board, then those nominated shall be declared elected only if approved by the majority of Members entitled to vote. If there are insufficient nominations received to fill all vacancies on the Board, or if a person is not approved by the majority of Members under clause 15.3(a), the positions will be deemed casual vacancies under clause 17.1. If the number of nominations exceeds the number of vacancies to be filled, voting papers shall be prepared containing the names of the candidates in alphabetical order, for each vacancy on the Board.

1. Appointment of Auditor: BFAA Accountants
2. Next Meeting: Before first open event in 2020
3. Close